The purpose of this Notice is to provide guidance to shipowners, operators, Master’s, Liberian auditors and Recognized Organizations performing the ISM Code certification of IMO requirements on carriage of publications.
This Notice applies to all Liberian flag vessels.
The publications required to be carried on board ships, along with the certificates, documents and records, are listed in the IMO Circulars referenced below:
IMO instruments such as the SOLAS, MARPOL, Load Lines, COLREG and STCW Conventions deal with many operational aspects, inter alia, navigational responsibilities, safety-related training/drills on board, safe cargo handling, oil spill prevention, collision avoidance activities and watchkeeping standards.
Therefore, these publications, although not expressly required by IMO instruments, should be carried on board in order to improve the crew’s knowledge and to enhance the implementation of IMO instruments.
No deficiency should be filed by port State control authorities against ships not carrying such publications on board. However, a non-conformity should be filed by ISM auditors against ships not carrying such publications on board in accordance with Liberian regulations and/or the ship’s Safety Management System (SMS).
Some of the required publications may be accepted in the form of electronic media such as CD-ROM in lieu of hard copies.
Acceptable publications in electronic form are those issued by IMO or the Administration or a body authorized by the Administration to ensure correctness of their contents and to safeguard against illegal copying. A medium could either contain one or more publications.
In all cases, the media should be treated in accordance with the document control procedures in the ships’ SMS, including procedures for timely update.